was formed in 1948 by John Holdaway for artists in the Ewell area, and
initially it was called Ewell Art Group. It was in 1958 to
mark the anniversary of being granted the "Charter" to Epsom and Ewell
corporation, that the council, in commemoration of
the event, sponsored a special art exhibition and Epsom was added to
the name of the group.
has had many homes in its 65 years, starting in Ruxley Lane School,
then moving to a semi-permanent studio in Pit House, Ewell that lasted
for two years. In 1960, the group moved to Fitznells Music
College and was based there for ten years, but when Bourne Hall was
built in 1970, it moved there and has remained to the present.
group also uses Glyn Hall for some of its activities, particularly the
workshops and special events. The Group started its own paper
in 1969 called the "Easel" (which is now an electronic publication on
our website) and in 2010 the group created "Mini Easel" a smaller
hard-copy version. In 2009, we also began projecting
Demonstrations and Appraisals onto a screen via our own camera and
website was launched in 2009 but in 2010 we moved onto a better site
which allowed easier access for anybody interested in the
group. Since 2012, we have an even larger site which means
each member of the art group can have their own page to display as
of their pictures as they wish and we have hyperlinks to any of the
members who have their own individual websites.
opened our own Facebook page to allow anyone to have easy access to
information about the group. In 65 years, technology has gone
a long way and even painting itself has changed with some of the
members using iPads and computers to create pictures and since 2013,
the group allows computer generated images to be displayed at our
exhibitions. No less creative - just different.
history, but the group is very positively forward thinking and ready
meet new artistic challenges.
of Epsom and Ewell Art Group
Epsom and Ewell Art Group - Constitution 2016
group shall be known as the Epsom and Ewell ART Group
2.The objectives of the Group shall be
a) encourage the practice of painting and the graphic arts,
including collage, sculpture but excluding photography.
b) hold exhibitions of membersâ€™ work which can be wall
mounted or displayed on a table.
3. The business of the Group shall be conducted by seven officers:
Chairman, Secretary, Treasurer, Exhibition
Secretary, Membership Secretary, Publicity
4. A President may be appointed if desired by a simple majority of
members on a show of hands at an Annual General Meeting or at a
Special Meeting called for the purpose.
5. At each Annual General Meeting of the Group, the Committee shall
retire and any or all of the members of the committee may offer
themselves for re-election. The appointment of the Committee for the
new year shall be considered immediately prior to any other
6. In the event of the office of Chairman becoming vacant during the
year the remaining members of the Committee may appoint one of their
number to serve until the conclusion of the next Annual General
Meeting at which a resolution to appoint a new Chairman shall be
proposed. Should any other office become vacant during the year, the
committee may appoint a member of the Group, whether that member is
a Committee member or not, to hold office until the conclusion of
the next Annual General Meeting.
7. An annual general meeting shall be held once each calendar year
and not more than fifteen months after the immediately preceding
Annual General Meeting to:
consider and if thought fit, approve the annual reports and accounts
for the year to the last day of February immediately prior to the
Annual General Meeting;
to appoint members to fill vacancies in offices of the Committee;
to consider any other ordinary business of the Group;
Notice of the Annual General Meeting shall be given not less than 21
days prior to the meeting. Such notice shall be deemed to be given
- an e-mail containing the notice is forwarded to every member who
has provided the secretary with an e-mail address, not less than 21
days prior to the meeting; and
- a printed copy is made available to every member attending the
Groupâ€™s meetings in the preceding 21 days, and
- notice is displayed on the Groupâ€™s web site for 21 days prior to
the date of the meeting.
8. Special and Ordinary Business.
A Special Resolution shall be required to change, add to or remove
any of the rules of the Group. For approval, a resolution, proposed
as a Special Resolution, shall be called not less than 30 days
notice to members of the Group and shall require to be approved by
not less than 75% of those attending and voting at the meeting at
special Resolution is proposed.
b) Notice of a Special Resolution shall be deemed to have been given
an e-mail containing the notice is forwarded to every member who
has provided the secretary with an e-mail address not less
than 30 days prior to the date of the meeting.
a printed copy is made available to every member attending the
Groupâ€™s meetings in the preceding 30 days, and
notice is displayed on the Groupâ€™s web site for 30 days prior to
the date of the meeting.
Any other business shall be ordinary business and require a simply
majority of those present and voting at the meeting of which not
less than 21 days notice has been given.
9. A Special General Meeting may be called by the Chairman or the
Secretary, upon receipt of a request by at least five members,
stating the purpose of the meeting. No matter, other than that
proposed in the agenda, shall be voted upon at any Special meeting.
10. The committee shall review the subscription annually and make
such change as they deem appropriate, provided that any increase
shall not exceed 10% of the current subscription. Any increase in
excess of 10% of the current subscription may only be made if
approved by an ordinary resolution of the members.
11. The subscription for the year commencing 1 March shall become
due not later than 1st April of that year.
12. Any member whose subscription is not paid by
1st June of the current year shall cease to be a member of the
Group. Such a member may be re-admitted upon payment of the full
subscription for the year.
13. The financial year shall commence on 1st March and end on the
last day of February in the following calendar year. The annual
accounts shall be examined by an independent examiner appointed by
the committee. Such an appointment shall be subject to the approval
of the members at the next Annual General meeting.
14. Entries submitted to any Group Exhibition must be ORIGINAL work
of the member and will be selected by an appointed panel whose
decision is final. The work must be new to every exhibition, subject
to the discretion of the exhibition secretary. Entry in any Group
exhibition shall be subject to the member agreeing to act as steward
at that exhibition for not less than two sessions. The Exhibition
Secretary shall have discretion to relax this requirement should
there be justifiable reasons.
15. Members shall be personally responsible for recording their own
attendance in the register at each meeting of the Group to comply
with safety regulations.
16. Honorary members may be appointed by ordinary resolution at the
Annual General Meeting or at a Special General Meeting on the
recommendation of the Committee. Honorary members shall be absolved
from payment of annual subscriptions and no fee is required for the
first item of work submitted to each Exhibition.
17. A commission of 5% shall be paid to the group for any paintings
that are sold after the Exhibition has closed but as a direct
consequence of being exhibited.
18 The Committee retains editorial rights over any material of any
type published or displayed in any form under the name or facade of
Epsom and Ewell Art Group.
19. If on the complaint of one or more members and after due enquiry
the Committee are satisfied that the conduct of a member has been
such as to bring the Group into disrepute or if a memberâ€™s conduct
to one or more other members has been consistently overbearing or
disrespectful or otherwise unacceptable they may exclude that
individual from the membership. In such a case, that person may give
the Committee notice that he/she wishes to appeal to a Special
General Meeting of the members to consider the evidence and
arguments of both the Committee and the appellant. Each member
present in person, except the appellant and the members of the
Committee, shall have one vote on a show of hands. The decision of
that meeting as determined by the vote of eligible members shall be
binding and final.
Epsom and Ewell ART Group
Dated 20th April 2016